If you already pay for PHI Mask yourself, your clinic can hold the seats instead. Send your owner a short email with three questions and attach the brief. Fill in the bracketed parts first.
The email
Subject: PHI Mask seats for [number] of us
Hi [owner name],
[Number] of us use PHI Mask so that names, dates and identifiers become placeholders before a note reaches an AI assistant. Today we each pay for it ourselves, and we would rather the clinic hold the seats.
Three questions: 1. Do masked copies fit the clinic's AI-use rule as written, or should we add a line? 2. Who should place the order? 3. Could we have an answer by [date]?
I can show it on a fictional note on [day]. The one-page brief is below.
Thanks, [your name], for the [number] of us
The one-page brief
Paste it under the email or save it as a page of its own.
Decision: whether the clinic funds [number] PHI Mask seats, and who places the order.
What it does: PHI Mask masks names, dates and identifiers in text, PDFs and screenshots before they reach ChatGPT, Claude, Gemini or Copilot. Your file is masked in your browser and never sent to us. Masking uses no LLM and no generative AI.
Your AI-use rule: if the rule bars patient information in AI tools, decide whether masked copies are allowed and write that sentence down. Sending a masked copy to an AI provider is still a disclosure to that provider, so the choice of provider stays with the clinic.
Who uses it: [roles, for example four doctors and three nurses], in Chrome, Edge or Firefox on desktop.
What changes: one clinic purchase replaces [number] personal ones. PHI Mask will prorate and refund unused prepaid time on each personal purchase when the clinic takes over the seats.
Privacy: PHI Mask is the short part of your privacy impact assessment. Your file is masked in your browser and never sent to us, so PHI Mask receives no personal health information, and your PIA has no health information flowing to PHI Mask to assess. Details: https://phimask.com/help/answers-for-your-privacy-officer
How to buy: choose yearly Professional at https://phimask.com/pricing and set the seat count at checkout. Questions: https://phimask.com/contact/sales
What happens to what you already paid
PHI Mask will prorate and refund unused prepaid time on each personal purchase when the clinic takes over the seats. See Moving to a clinic-paid seat for the steps and what to send us.